LAST UPDATED: September 23, 2016
COMMITMENT TO STUDENT SAFETY & PRIVACY
eLearning Washington’s mission is to provide quality academic experiences, that are relevant, meaningful, and enjoyable. To do that, we need students operating safely and responsibly in our virtual school environment and on the Internet.
We are committed to protecting student/family privacy when you visit our eLearning Washington web properties or work with our program.
The policy below will provide you with the details regarding:
- The information we collect both personally and informally
- How we collect it
- What we do with it
- Student record laws
- How we protect the information we gather including student record laws.
- Non-personally identifiable information
- Tracking Technologies & Cookies
- Links to other sites
- Third parties
eLearningWashington reserves the right to modify this Privacy Statement at any time and visitors are encouraged to check back for any updates. Registered student families will be notified directly.
The latest update will be noted at the top of this page.
eLearningWashington LLC is also known as eLearningWashington, elearningWA, and eLearnWA.
SCHOOLOGY–referred below as the “learning management system” or LMS, is a cloud-based learning management system and configurable social network for education that eLearning Washington uses and they are a member of the PRIVO‘s PRIVO-Cert Safe Harbo Certification Program. The platform provides a full suite of learning management tools, including an online gradebook, attendance, test/quizzes, discussion boards, blogs, and collaborative course and group pages. In order to promote student and teacher engagement, Schoology aims to leverage the familiarity and advantages of popular social media tools to promote communication and collaboration outside of the classroom. The social network permits multiple organizations to participate in shared classes, groups, and discussions. https://www.schoology.com/privacy
PERSONAL INFORMATION COLLECTED
A. During Registration & Enrollment –Information that is saved:
- Student name
• Home address
• Contact information, including phone & email address
• Student’s birth date
• Parent or guardian contact information for the student
• School name
• School counselor name and contact information
- During Registration & Enrollment -any payment information is securelydiscarded.
- After being enrolled in a course, academic performance reports, assessments, evaluations, progress reports and course grades are collected and password-protected with limited access in the learning management system and our secure student information system. (SIS)
- As part of the learning activity occurring in the learning management system, students may share or include information in messages, emails, or course discussion areas.
We cannot guarantee the security of the information that students share publicly inside or outside of a course.
- After completing a course, final grades, course performance data, communications, and student use activity reports are archived in accordance with State records retention laws.
- Students & Parents are included in a (voluntarily) survey, submitting information regarding the student’s learning experience with eLearningWashington. This feedback is used to support our program’s continuous improvement model as we’re always striving for excellence.
- Student/families may choose to opt-in to our eLearningWashington newsletter with an email. They may opt-out at any time.
In accordance with Federal Trade Commission’s Children’s Online Privacy Protection Rule (COPPA), eLearningWashington does not collect personal information from children under 13 years of age.
The COPPA rule was mandated when Congress passed the Children’s Online Privacy Protection Act of 1998. It requires that operators of websites or online services that are either directed to children under 13 or have actual knowledge that they are collecting personal information from children under 13 give notice to parents and get their verifiable consent before collecting, using, or disclosing such personal information, and keep secure the information they collect from children.
While eLearningWashington is a high school program, we recognize there may be a rare exception where a student under the age of 13 requires advanced, educational services from eLearningWashington.
In these cases, any personal information for enrollment and delivery of services will be collected through a parent or legal guardian.
More on COPPA:
- The Law (Cornell University Law):https://www.law.cornell.edu/uscode/text/15/chapter-91
- Childrens Online Privacy Protection Rule (FTC website):https://www.ftc.gov/enforcement/rules/rulemaking-regulatory-reform-proceedings/childrens-online-privacy-protection-rule
- COPPA for Parents (FTC):https://www.consumer.ftc.gov/articles/0031-protecting-your-childs-privacy-online
STUDENT RECORD LAWS
All student’s educational records are protected as required by the Family Educational Rights and Privacy Act (“FERPA”).
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records.
The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
In addition, eLearningWashington follows all applicable Washington State laws regarding the privacy of student records.
NON-PERSONAL IDENTIFIABLE INFORMATION COLLECTED
What non-personal identifiable information do we collect?
As true of most web sites, we gather certain information automatically and store it in log files.
This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or click data.
We do NOT link this automatically collected data to other information we collect about visitors and is used soley to improve our web site for user experience.
TRACKING TECHNOLOGIES & COOKIES
Cookies are small bits of computer code stored in your computer’s web browser and enabling a website to deliver a personalized experience for their visitors.
We may utilize the non-descriptive information contained within cookies in order to keep track of how our site is used and how to best improve user experience.
Most browsers contain a setting that allows users to block cookies. If you’re interested, Digital Trends provides a useful & descriptive article: How To Delete Cookies In Chrome, Firefox, Safari, and Edge.
SCHOOLOGY LEARNING MANAGEMENT SYSTEM (LMS)
eLearning Washington uses the Schoology Learning Management System (LMS).
Technologies such as cookies, beacons, tags and scripts are used by Schoology and our tracking utility partners who provide online customer support and video management. These technologies are used to make it easier for you to navigate our site, to store your passwords so you don’t have to enter it more than once, analyzing trends, administering the site, tracking users’ movements throughout the site and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
We use Local Storage Objects (LSOs) such as Flash to store content information and preferences. Third parties with whom we partner to provide certain features on our site or to display advertising for Schoology on other sites based upon your Web browsing activity use LSOs such as HTML5 or Flash to collect and store information. Various browsers may offer their own management tools for removing HTML5 LSOs. To manage Flash LSOs please click here: http://www.macromedia.com/support/documentation/en/flashplayer/help/settings_manager07.html
LINKS TO EXTERNAL SITES
eLearningWashington capitalizes on the Internet’s vast array of information, including: primary source material, educational materials (audio, video, interactive, and multimedia) and more.
The Inter-connectedness of the Internet makes it a more powerful place for learning. Our website and our courses contained within our LMS are not a closed ecosystem and utilize hypertext links to access areas of the Internet and/or pull these resources directly into the courses.
Our course developers and instructors use every prudent and reasonable measure to only link to safe, appropriate, and academically valuable material.
If you click on a link to a third-party site, you will leave schoology.com and be redirected to the site you selected.
It’s important to recognize that external sites are not under eLearningWashington’s control and, we are not responsible for their content.
External links are learning opportunities and are never an endorsement.
eLearningWashington expressly disclaims all liability with regard to accessing external, third-party sites.
HOW INFORMATION IS USED AND SHARED
We share enrollment information with your eLearningWashington course instructor.
eLearningWashington may use personal information to:
- provide student and family support.
- contact student and families about upgrades, updates, or changes in services.
NOTE: Information is not shared with schools who may request student progress or grades, unless specifically directed with written permission, by a parent/guardian.
eLearningWashington will NEVER share or sell its student/family’s personal information.
eLearningWashington cooperates with law enforcement and other third parties to enforce laws, intellectual property, and other rights.
We reserve the right to report suspicious user activity to law enforcement for prosecution.
eLearningWashington reserves the right to disclose any personal information as necessary to:
- Comply with any applicable federal, state or local law or regulation, including any subpoena, court order, or legal process served on eLearningWashington;
- Protect and defend the rights or property of eLearningWashington;
- Protect the personal safety of other eLearningWashington website users or the public; or